Discover How Build to Rent Software Transforms Portfolio Profitability

The UK Build to Rent (BTR) sector is projected to double its £4.2 billion valuation by 2026, driven by unprecedented demand for flexible living solutions and a significant increase in capital investment. 

On the backdrop of this projected industry growth, BTR operators need to face the fact that manual financial processes can erode potential profits through payment delays, reconciliation errors, and administrative overheads. 

Our insight reveals how purpose built BTR software solves these challenges through automated financial husbandry, transforming chaotic cash flow management into a strategic profit engine.

The Hidden Costs of Manual Financial Processes in Build to Rent

Traditional property management systems struggle with the complexity of BTR operations, where a single 200-unit development can easily produce:

• 7,300+ monthly invoices across varying lease terms
• 15+ payment methods from international tenants
• 54 different revenue streams per property
• 23 compliance requirements for tenant funds

Manual handling of these financial flows creates systemic risks, from slow reconciliation causing accounting errors to cash flow issues caused by delays of manual processing of invoices.

The Reconciliation Time Bomb

Operators spending 14 hours per week reconciling payments face a higher likelihood of accounting errors versus automated systems. These risks become more potent when considering that a single misplaced decimal in a £800,000 portfolio can distort financial reporting for entire quarters.

The Cash Flow Constriction

Our analysis* shows manual processes can create up to:

• 11-day average delay in invoice payments
• £18,500 monthly opportunity cost per 100 units from idle capital
• 27% increased likelihood of tenancy disputes from billing inaccuracies

These inefficiencies compound dramatically at scale; a 500-unit portfolio loses £221,000 annually in preventable financial loss caused by poor financial processes.

How Build to Rent Software Automates Financial Excellence

Intelligent Automated Invoicing

With these manual processes slowing down growth it is crucial that operators consider the benefits and efficiencies on offer by adopting specific build to rent software. The automated billing and invoicing features in our build to rent software eliminates manual data entry through:

1. Invoice Automation: Generates precise invoices for any duration with automatic prorating for mid-term adjustments
2. Multi-Channel Delivery: Simultaneously issues invoices via email, guest portal, and post with read receipts
3. Auto-extension invoice creation: Automatically renew and issue new invoices when lease agreements rollover to rolling contracts, simplifying long-term tenant management

Automated Payment Options

As well as a strong suite of automated billing tools, res:harmonics offers BTR operators a complete financial toolkit that can reduce processing times by 60%, while offering a range of fast payment options, including:

• Integrations with best-in-class payment providers, including Stripe and GoCardless, for frictionless handling of payments
• Safe and secure payments that are authenticated securely with 3D security for taking online payments
• Payments by direct debit, with automated direct debit mandates to reduce late payments by 63% through scheduled collections aligned with tenant pay cycles
• Scheduled and automated late or missed payment reminders to minimise the effect of overdue invoices

Integration with our trusted payment providers speed up payments by 47% alone, this positive impact is only strengthened when combined with our other automated financial tools. 

Real-Time Financial Oversight

Centralised Financial Management

As well as our automated billing and payment systems, res:harmonics build to rent software provide operators with a centralised financial dashboard that provides live visibility into:

1. Cash Flow Forecasting
2. Debt Recovery Prioritisation
3. Expense Allocation

This financial insight and analysis is coupled with a range of financial features that help build to rent operators improve operational efficiency by:

1. Automating invoices and billing for long stay residents
2. Offering auto-renewal flows that increase guest retention and ensure smooth end of tenancy transition to rolling monthly billing
3. Autoposting of invoices with automatic emails with scheduled reminders and overdue follow-ups
4. Direct debit mandates for simplified payment processing
5. Automatic reconciliation of payments

Together, these build to rent management features help operators reduce financial admin time, allowing teams to focus on providing better guest experience or operational priorities that can help drive sustained growth.

Conclusion: Financial Agility as Competitive Advantage

In the race to capitalise on the UK's £8.4 billion BTR opportunity, financial operational efficiency separates market leaders from stagnant portfolios. res:harmonics build to rent software transforms back office financial processes from cost centres into profit drivers through:

• Reduction in payment processing costs
• Faster month end closes
• Audit proof financial records

Our platform's automated financial husbandry enables operators to reallocate hundreds of hours annually from administrative tasks to strategic growth initiatives. In an era where margin protection determines survival, build to rent software isn't just convenient, it's crucial for operators that are looking for sustainable growth that matches wider industry expectations.